![]() Now imagine you have been given a database with 500 names in it. And not all of them had mobile (cell) numbers. ![]() Maybe some don’t even have an email address… this is what happens in real life when you create the merge. This would be OK if you have 10 or 20 or even 50 business cards, you could sort them manually and fix them up. But what if it was thousands of entries in a database? It would be a nightmare to get through all those pages of data to find a random person who does not want their phone number, or mobile (cell), or email on their card! The Solution: Use Numbering in your Paragraph Styles to Create Headings In the Data Merge panel menu, you can choose Content Placement Options, and select Remove Blank Lines for Empty Fields.īut since the word “Mobile” is on the line, InDesign does not recognize it as a blank line. What I haven’t shown you so far is that I’ve threaded my text frames. This is the first key point for solving the blank lines problem. The second key point is to use automatic numbering in the paragraph styles to insert words like “Office: ” instead of real live text. See also: Formatting tips for Bullets and Numbered Lists In the screenshot below, I’ve used the character style “Blue” for the “Office:” “Mobile” and “Email” address. Open the Office Number paragraph style and go to the Bullets and Numbering Section. Do the same for the Mobile and the Email address styles.In the Numbering options, set the Format to “None”, and type in “Office: “. In the Number field for the Bullets and Numbering, insert “Mobile: ” and insert email for the other Paragraph Styles. ![]() You will probably notice now that you have duplicate text. This is because the paragraph style is inserting “Office: ” at the start of the line. Now you can remove the text you manually typed, and those lines will truly be blank. Mysteriously and magically, the Mobile Line of text has disappeared! Now for the magic: Turn on the Preview in the Data Merge panel. It will look like something has gone horribly wrong. It now says Office twice!!!īut don’t panic, we can fix this.
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